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Project Administrator

Project Administrator

Sustainable Construction & Energy Efficiency
Sustainable Construction & Energy Efficiency
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Overview

£22k - £35k

Entry Level This career guide is designed to help anyone interested in becoming a Project Administrator understand what the role involves, how to get started, and how to progress in this valuable and varied profession.

What is a Project Administrator?

Project Administrators support project managers and teams by handling administrative tasks, ensuring project documentation is accurate, timelines are maintained, and communication between stakeholders runs smoothly. Typical duties include: 

  • Preparing and distributing project documents and reports
  • Organising meetings and taking minutes • Maintaining schedules and timelines 
  • Supporting budget tracking and resource allocation 
  • Liaising with team members and external partners The role is vital across sectors such as construction, IT, healthcare, education, and business – wherever structured project delivery is needed. It’s ideal for someone who is organised, good with people, and enjoys multitasking in a structured environment.

What training is required?

While no formal qualifications are strictly required, the following can improve your chances and prepare you for the job:

  • Level 2 or 3 Diploma in Business Administration or Project Support 
  • Apprenticeship in Project Controls or Business Administration 
  • PRINCE2 Foundation Certification (a widely used project management methodology) 
  • IT skills (especially Microsoft Office, Excel, Teams, and project tracking tools like Trello or Asana)

What career progression is available?

A retrofit assessor is a great starting point for building a career in retrofit. See below career progression opportunities:
Description
Qualifications
Project Administrator
Description
Entry-level support role for project teams, managing documentation, scheduling, and communication.
Qualifications
• Strong Admin skills • Attention to detail • Good IT proficiency • Some office or project experience is helpful.
Project Coordinator
Description
A step up from admin, this role involves tracking timelines, risks, budgets, and helping drive delivery.
Qualifications
•1–2 years 'experience in project support,. •PRINCE2 Foundation or equivalent qualifications are helpful.
Assistant Project Manager
Description
Works closely with the Project Manager to lead small projects or parts of larger ones.
Qualifications
Technical Competencies • Experience coordinating projects • Strong stakeholder skills • Knowledge of project management tools. Qualifications such as : • PRINCE2 Practitioner • APM PMQ • MSP Practitioner Or similar qualifications
Project Manager
Description
A Project manager manages the full project lifecycle, including budgets, risks, teams, and delivery outcomes.
Qualifications
Project Manager positions typically require 3–5 years of project based experience. A strong candidate will be able to demonstrate the following. • Strong leadership • Developed planning skills. In addition the majority of employers are likely to expect you have a recognised project management qualifications such as: • APM Practitioner • PMP Practitioner • PRINCE2 Practitioner • MSP Practitioner

What transferable skills do I need?

Organisation & Time Management

You’ll juggle many tasks and deadlines. 

Communication Skills

You’ll need to clearly share updates and liaise with team members, suppliers, or clients. 

Attention to Detail

Accuracy in meeting notes, reports, and schedules is key. 

Team Support

You’ll often act as a central point of contact and support for the wider team. 

IT Proficiency

Confidence with tools like Microsoft Excel, Outlook, and project software is essential.